Non-NHS Private Fees

Letters and Forms

We appreciate your trust in our medical services and understand that there may be occasions when you require letters from your General Practitioner (GP) for various purposes.

The provision of medical reports is not covered by the National Health Service. It is a private service for which a fee is payable. This work takes place outside of NHS time.

Therefore we:

Charge a fee – please see fee table below for more details
Have 28 days to complete your request
Require the patient’s consent before we can process your request
Prepayment is required
If needed within 7 days, there is an extra £30 charge

Fees

Type of form	Fee
Proof of registration	£25.00
Private sick note	£25.00
To whom it may concern letter	£40.00
Statement of Fact letter	£40.00
Full Medical Report	£120.00
Brief Medical report	£40.00
Letter for local authority	£40.00
Letter for legal authority	£40.00
Exemption letter for exams, seatbelts exercise etc	£40.00
Holiday cancellation form	£50.00
Fitness to travel	£50.00
Childminder health form	£87.50
Bupa or AXA	£50.00
DSA Form	£40.00

We do the following forms for free

Freedom Passes
Blue Badge Forms
Sure Start Forms
MatB1 Forms
Prescription exemption forms

Other information

Requesting a Private Letter or Form

Request a Private Letter or Form

Timescales

While we strive to fulfil all requests promptly, it is important to understand that private letters and reports do not take precedence over NHS commitments. Kindly allow up to 28 days for the completion of your request and the payment of the appropriate fee. If your request is urgent or you are given a short deadline by a third party, please submit a valid evidence with your request so that we may be able to help you with your request early. There is an extra fee of £30 for a one week turnaround.

Content

It is crucial to note that we cannot accept requests for the doctor to write specific words verbatim. The content of the letter will be based on the GP’s knowledge supported by your medical records. Both the letter and the accompanying opinion are considered final, and requests for alterations cannot be accommodated. The GP reserves the right to refuse a request or provide alternative wording if deemed necessary.

Appropriate Requests

We are committed to assisting you and have outlined examples of suitable and non-suitable requests below:

Examples of appropriate requests:

Fitness to travel or cancellation of a holiday
Confirmation of medical conditions and/or medication
Letters for mitigating circumstances (school, universities, employers, courts, etc.)

Inappropriate Requests

Examples of requests we cannot fulfil:

Confirmation of address, ID, or residence (verification not possible)
Countersigning passport applications
Statements not supported by your medical record
Firearm forms
Housing forms
Letters related to Council/housing requirements

Frequently asked questions

Can’t find the answer you’re looking for? Contact us to speak to our reception team.

Is it true that the BMA sets fees for non-NHS work?

The British Medical Association (BMA) suggest fees that GPs may charge their patients for non-NHS work (work not covered under their contract with the NHS) in order to help GPs set their own professional fees. However, the fees suggested by them are intended for guidance only; they are not recommendations and a doctor is not obliged to charge the rates they suggest.

Why does it sometimes take my GP a long time to complete my form?

Time spent completing forms and preparing reports takes the GP away from the medical care of his or her patients. Most GPs have a very heavy workload and paperwork takes up an increasing amount of their time. Our GPs do non-NHS work out of NHS time at evenings or weekends so that NHS patient care does suffer.

I only need the doctor's signature - what is the problem?

When a doctor signs a certificate or completes a report, it is a condition of remaining on the Medical Register that they only sign what they know to be true. In order to complete even the simplest of forms, therefore, the doctor might have to check the patient's ENTIRE medical record. Carelessness or an inaccurate report can have serious consequences for the doctor with the General Medical Council (the doctors' regulatory body) or even the police.

If you are a new patient we may not have your medical records so the doctor must wait for these before completing the form.

What will I be charged?

It is recommended that GPs tell patients in advance if they will be charged, and what the fee will be. It is up to individual doctors to decide how much they will charge. The surgery has a list of fees based on these suggested fees which is available on request.

Why do I have to pay before the form is done?

Our practice policy is that all private fees are paid prior to the work being completed.

What can I do to help?

Not all documents need a signature by a doctor, for example passport applications. You can ask another person in a position of trust to sign such documents free of charge. Read the information that comes with these types of forms carefully before requesting your GP to complete them.
If you have several forms requiring completion, present them all at once and ask your GP if he or she is prepared to complete them at the same time to speed up the process.
Do not expect your GP to process forms overnight: urgent requests may mean that a doctor has to make special arrangements to process the form quickly, and this may cost more. Usually non-NHS work will take 4 weeks.

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